Todoist is a task management app that organizes tasks by project with due dates, priorities and labels, syncing across desktop, mobile and browser. It is simple enough to start using right away, and useful for anyone balancing study, work and side projects.
Key features
- Project-based lists: With due dates, priorities and labels.
- Recurring tasks: For weekly reviews or daily practice.
- Shared projects: Assign tasks across a small team.
- Natural language input: Type a task and its date in one sentence.
- Apps for every device: With instant sync.
Pricing
There is a free plan for personal task management with a limit on active projects. Pro commonly costs under $5 a month billed annually and adds reminders and more projects, while Business adds team features at a per-user rate.
Prices can change, so check Todoist’s official pricing page before you subscribe.
Pros and cons
| Pros | Cons |
|---|---|
| Start using it right away, no training | No advanced project features such as Gantt charts |
| Free plan covers real personal needs | Free plan project limit can get restrictive |
| Fast task entry in natural language | Reminders are on paid plans |
Use cases
- A plan to learn a new skill: Split a Python or design learning path into specific weekly tasks.
- A side project: Track the steps to launch a blog or app from idea to publication.
- A small team: Share a project and see who owns each task.
Todoist vs Reclaim AI
Todoist is a task list for organizing what to do, while Reclaim AI places tasks into your calendar automatically. They can be used together.
Who it’s best for
Learners, freelancers and small teams who want organized tasks without the complexity of project management tools.
Skip it if you need complex resource planning and timeline charts.
How to get started
Start on the free plan, create one project per area of your life, and review your list every morning.
FAQ
Is there a free plan? Yes, with a limit on active projects.
Does it work on all devices? Yes, on desktop, mobile and browser with sync.
Is it good for teams? Yes, through shared projects and the Business plan.
Disclosure: al-khwarizmi may earn a commission if you sign up for Todoist through links in this article. This does not change the price you pay, and it does not influence which tools we cover.
